CLUB CONSTITUTION

 

1.         Title

The name of the organisation shall be Carrick Basketball Club, hereinafter referred to as the Club.

2.         Colours

The Club colours are Yellow and Black.

3.         Object

The object of the club shall be:

 (a)                 to provide a safe environment for members to participate in basketball

 (b)        to develop basketball skills & knowledge by:    

 (i)                   encouraging participation in activities

(ii)                 providing members with suitable competition

(iii)                assisting members to improve their personal basketball standards

(iv)               organising basketball matches/tournaments

(v)                 provide equal opportunities for successful participation by all sections of the community.

 4.         Affiliation

 The Club shall be affiliated to the governing bodies, namely the Basketball Northern Ireland who is affiliated to the Basketball Ireland (BI).

 5.         Membership

 All members are subject to the constitution of the Club and the regulations of the BI.

All applications for membership are to be forwarded on the appropriate membership form, accompanied by the appropriate subscription fee, to the Club secretary, who will present it the Management Committee for consideration.

 The Management Committee may reject an application for membership without giving any reason to the applicant.

 Membership shall be open to all persons aged 9 and over.

 All members will receive a copy of the relevant Code of Conduct, a copy of the Club Child Protection Policy and a copy of the Constitution.  Each member/parent (if under 18) will be obliged to sign and return an acknowledgment that they have read and agree to abide by the Code of Conduct, the Constitution and Child Protection Policy.

 Subscription fees of membership shall be determined at the Annual General Meeting.

 All members shall provide personal details and will inform the Secretary of any changes in such details.

 6.         Officers

 (a)                 The officers of the Club shall be Chairperson, Vice-Chairperson, Secretary and Treasurer.

 (b)                The Secretary shall service the Management Committee as it shall from time to time resolve by recording the proceedings of all meetings, dealing with all correspondence and keeping a register of all members.

 (c)                 The Secretary shall also co-ordinate entries for competition and shall have the responsibility for all other organisational matters such as travel arrangements connected thereto.

 (d)                The Treasurer shall present annual accounts and shall furnish statements of accounts as required by the Management Committee and shall co-ordinate fund-raising activities.

 (e)                 In keeping with the Club Child Protection Policy, the Club shall appoint at least one member (preferably 2, one of each gender) who will have a remit to child protection.  This will include attending relevant training courses, liaising with relevant agencies when necessary and bringing to the attention of the Management Committee any incidents or information deemed appropriate.

 7.         Organisation and Management

 (a)                 General management of the Club affairs shall be vested in the Management Committee, which shall be comprised as follows: Chairperson, Vice-Chairperson, Secretary, Treasurer, one representative nominated by the Club members, and one junior member elected as the Annual General Meeting.

 (b)                The Managements Committee shall have power to:

                                            (I)      Conduct its business, as it shall, from time to time, by resolution determine and regulate its own procedure.

                                         (II)      Fill vacancies arising during its term in office.

                                        (III)      Accept or reject applications for membership.

                                      (IV)      Deal with or suspend any member who has infringed the Club constitution, or who is indebted to the Club or whose conduct is likely to bring the Club into disrepute, in accordance with the complaints and disciplinary procedures.

 8.         Complaints and Investigations Procedure

 Any member who believes the conduct of another member is contrary to the constitution of the Club, or BI regulations, or whose conduct is likely to bring the Club into disrepute, may inform any member of the Management Committee in writing.

 

A meeting of the Management Committee shall be held within fourteen days after the complaint has been received.  All parties involved will be invited to attend individually to speak to the Management Committee.

 The Management Committee shall inform in writing both the member who made the complaint and the member who is the subject of the complaint of their decision within seven days of the decision being made.

 Notification of the complaint shall be forwarded to the BI.

 9.         Disciplinary Procedure

 Where a complaint is deemed of appropriate severity by the Management Committee the Management Committee have the right to invoke the disciplinary procedures.

 

The Management Committee will have the following options at its disposal under the disciplinary procedure

 1                     Impose a fine where applicable.  The member being fined will be informed in writing of the amount, and the date by which it must be paid.  All fines will be paid to the Treasurer.  Failure to pay the file will result in further disciplinary options being invoked.

 2                     Recommend the member undertakes a period of retraining or re-education if applicable.

 3                     Impose a period of suspension for a defined period.

 4                     Terminate the membership of the person as outlined in the constitution.

 During the period of suspension the member is suspended from all activities at or on behalf of Carrick Basketball Club and therefore shall be ineligible to participate as a member in the affairs of the Club.

 The member shall be informed in writing if the reasons for the suspension and the date from which the suspension shall commence.  The Management Committee shall inform all members in writing of the suspension.  The member may invoke the appeals procedure.

 The Management Committee have the power to reinstate the suspended member if the decision of the appeals procedure finds in favour of the member and the Secretary shall inform the member in writing of the date from which he/she is reinstated.

 Notification of the disciplinary action taken and the outcome of any appeal will be forwarded to the BI.

 10.        Appeals Procedure

 A member may appeal a decision of the Management Committee in respect of a disciplinary matter or a complaint.  The appeal must be made in writing to the Secretary within fourteen days of the member being notified about the outcome of the complaint procedure of disciplinary procedure.  The appeal will be heard by the BI in accordance with heir procedures.

 Notification of the outcome of an appeal will be forwarded to the BI.

 11.        Termination of Membership

 The Management Committee shall have the power to terminate the membership of any individual member where it has clearly demonstrated that a serious breach of the Club constitution has taken place.

 The individual member shall have the right to be heard by the Management Committee before the final decision is made.

 The Management Committee shall inform the member in writing of any decision to terminate their membership.  There shall be a right of appeal to the BI subject to their procedures.

 Notification of the termination of a membership will be forwarded to the BI.

 12.        Finance

 (a)                 Annual subscriptions shall be determined by the Annual General Meeting.  Failure to pay such subscriptions may result in suspension and the BI informed accordingly.

 (b)                All monies shall be lodged in a bank account in the name of the Club.

 (c)                 The annual statement of accounts shall be certified prior to presentation at the Annual General Meeting.

 (d)                Cheques shall be signed by the Treasurer/ Secretary.

 13.        Annual General Meeting

 (a)                 The Annual General Meeting shall be held before the end of June each year. 

 (b)                At least seven days notice in writing shall be given to all members.

 (c)                 The Annual General Meeting shall receive the Treasurer’s Report and Secretaries Report and such other reports as reflect the workings of the Club during the preceding year.

 (d)                Officials and members of the Committee for the ensuing year shall be selected.

 (e)                 Voting at the Annual General Meeting shall be restricted to members whose annual subscriptions have been fully paid prior to the commencement of the meeting.

 (f)                  Decisions taken at the Annual General Meeting shall be taken by a simple majority of those present, entitled to vote and voting, motions for such decisions have been proposed and seconded.  Decisions so taken shall not be rescinded at any subsequent meeting except with the consent of two-thirds of those present, entitled to vote and voting, prior written notice of each intended rescindment having been conveyed to each member in the convening of said meeting.

 14.        Extra-ordinary General Meetings

 (a)                 An Extra-ordinary General Meeting may be called by:

 (b)                The Management Committee

 (c)                 At least ten members who shall state in writing the business to be discussed.

 (d)                At least seven days notice in writing shall be given to all members.

 (e)                 Only the business specified in the notice convening the meeting shall be discussed.

 15.        Resignation

 Any member wishing to resign must notify the Secretary in writing to that effect and must be clear of all liabilities before the resignation can be accepted.

 16.        Dissolution

 In the event of the dissolution of the Club, any assets remaining after settlement of all outstanding debts and liabilities shall not be distributed amongst the members, but shall  be given to some other charitable body or organisation having similar objectives of those of the Club.

 18.        Amendments to the Constitution

 This constitution may only be amended bay a proposal passed by a majority of members present and entitled to vote at an Annual or Extra-ordinary General Meeting, provided no alteration shall  be made to the object clause or Dissolution clause which would cause the Club to cease.

 19.        Special Powers

 The Management Committee shall have power to deal with any matter no specifically provided for on the Constitution or of such urgency as would preclude the calling of an Extra-ordinary General meeting provided that their action is reported to such a meeting at an early stage.